A few hints to prevent a red dot on the paper status board
| General Advices |
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Most common problems |
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Usage of bad fonts in WORD |
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Type 3 fonts in LaTeX documents |
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Big graphic files included in a document |
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Postscript file too big |
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Paper name |
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Last minute check-list |
General Advices
1.) Please take care that you are using the latest JACoW template for WORD or the latest style file for LaTeX (JAC2003) as mentioned on the previous page. This is necessary to prevent problems with fonts, paper size and section numbering.
2.) Do not submit a pdf file instead of a postscript file. The local editors cannot process pdf files.
3.) LaTeX users: Please submit your source file plus all included graphic files and make sure that the names of the graphic files are the same as those you refer to in your manuscript.
The margins should be as follows:
Allowed are: TIMES (in roman, bold or italic), symbol and Zapf dingbats.
If your WORD application does not offer the TIMES font please use
TIMES NEW ROMAN instead.
The Computer Modern type 3 font used by LaTeX as a default looks
pretty bad in Acroread, because it is a bitmapped font.
By using the latest JACoW style file the font will be changed, but this
does not affect characters written in math mode. They still use
Computer Modern type 3. Authors should give the following option to
the dvips command to remove type 3 fonts:
The following shows the effect of using the wrong fonts
in a PDF document. The document was prepared by the JACoW editorial
team at CERN.
Authors using LaTeX on a PC and WinEdit should set the following
parameters for the dvips converter to get rid of problems with type 3
fonts:
You can check the fonts in your paper by creating a pdf file first.
Open that pdf document with Adobe Acrobat and check the fonts by
clicking on the file drop down menu. Select Document Properties > Fonts
and a pop-up window will appear. Click on "List all Fonts" and check
the entries for the font types. Type 3 should not appear!
Sometimes the included graphics need too much time to be displayed
with the Acrobat software. This happens commonly when graphics files
have been generated from tracking simulations containing thousands of
particle spots. Authors should check their prepared postscript file
with ghostview or ghostscript to see how long it takes to display
those pages.
An average size should be about 200 to 800 kBytes. Much bigger files often
cause problems during the editing process. Please consult the JACoW
recommendations for
diagnosis and remedies for large postscript files in the region
from 1 to 3 Mbytes or higher.
You received a paper identifier for each paper for which you have
submitted an abstract. This identifier should be the name of the source and
the postscript file. If figures are included they should be named
in ascending order.
Example for a WORD document: Paper-ID = MOP05
Please do not hesitate to contact Michaela Marx of the LINAC04 editorial team
by email .
Most common problems
Margins
A4 Paper
US Letter Paper
Left
20 mm
20 mm (0.79 in)
Right
20 mm
26 mm (1.0 in)
Top
37 mm
19 mm (0.75 in)
Bottom
19 mm
19 mm (0.75 in)
Usage of "bad" fonts in WORD
Too many type 3 fonts in LaTeX documents
Big graphic files included in a document
Postscript file too big
The paper name
MOP05.doc
name for the source file
MOP05.ps
name for the postscript file
MOP05_fig1.eps
name for included figure 1
MOP05_fig2.jpg
name for included figure 2
Last minute check-list
Left 20 mm (0.79 in), bottom 19 mm (0.75 in), overall height of text 241
mm (9.5 in). There may be differences of ± 1 mm on the margins
from one printer to another. Questions, comments or problems?
Last update: June 29th, 2004, Author: Michaela Marx